Country Accounting Assistant

The Panalpina Group is one of the world’s leading providers of supply chain solutions. The company combines its core products of Air Freight, Ocean Freight, and Logistics to deliver globally integrated, tailor-made end-to-end solutions for eleven core industries. Drawing on in-depth industry know-how and customized IT systems, Panalpina manages the needs of its customers’ supply chains, no matter how demanding they might be. Energy and Project Solutions is a specialized service for the energy and capital projects sector.

The Panalpina Group operates a global network with some 500 offices in more than 70 countries, and it works with partner companies in over 90 countries. Panalpina employs approximately 14,500 people worldwide who deliver a comprehensive service to the highest quality standards – wherever and whenever.

We are looking to hire a: ANGOLA – Country Accounting Assistant – Luanda

Responsibilities

• Ensures reporting and accounting in accordance with the Reporting and Accounting Manual and the IMS;
• Supports the country head of finance in preparation of the quarterly reporting package and tax reporting;
• Supports and ensures the activities of Shared Services Center;
• General Ledger & Reporting

1. Prepares, approves and submits journal entries (excluding standard accrual);

2. Reviews and approves G/L account reconciliations;

3. Conducts Internal compliance activities;

4. Provides written responses to auditors’ requests and consolidate feedback of third parties

Intercompany

1. Update of local transfer pricing;
2. Works with operations to improve intercompany process (hit rate)

Tax (VAT, withholding tax)

1. Reviews and sign-off tax & statutory returns and hands over to authorities and, if necessary assists resolve inquiries;
2. Submits periodical declaration on payment & remittances (prints or enters into local tax tool);
3. Supports local tax audits;
4. Maintains local tax documentation;
5. Supports the Country Head of Finance in preparing the quarterly tax reporting and tax calculation.

Accounts Payable

As a PTP single point of contact assisting the Shared Services Center in

1. resolves invoices exceptions processing issues;
2. resolves booking and reconciliation issues;
3. handles special claims from (sensitive) vendors;
4. Maintains list of vendors and timing relevant for reconciliation;
5. Approves non shipping invoice or support routing them to the department they belong to;
6. Reviews and advises reports on monthly recurring payments, urgent payments and direct debits;
7. Handles electronic uploads of vendor invoices (electronic invoices);
8. Supports master data set up;
9. Reviews, advices and authorizes payment proposal as well as submits and confirms payment request to bank;
10. Signs and sends cheques if applicable;
11. Performs cash on delivery;
12. Requests urgent payments

Fixed Asset Accounting

1. Works with operations to requests new/ change asset master data;
2. Manages fixed assets tag and numbers;
3. Reconciles fixed assets/ organizes local fixed assets reconciliation and addresses differences accordingly;
4. Reviews and approves of fixed assets reports;
5. Reviews and approves fix asset disposals;
6. Provides information for month-end accruals

Treasury Cash Management

1. Processes swaps, active/ passive funding requests for currencies not included in cash pooling;
2. Manages lockbox and lodges receipt at bank;
3. Approves daily cash forecasting;
4. Approves bank reconciliation and resolve disputes and issues;
5. Manages petty cash;
6. In agreement with CHoF apply with PAC for bank and corporate guarantees.

FX position management

1. Produces Global FX position and FX P&L reports and calculates Global FX position hedging requirements;
2. Monitors daily FX position and hedges accordingly;
3. Executes foreign exchange transactions with head office.

Qualifications

• Education background in business administration or similar qualification;
• Professional experience in accounting/ financial processes;
• Additional accounting qualification (e.g. CPA, ACCA, etc.);
• Additional Accounting Qualification with focus on local GAAP;
• Tax experience.

Skills

• Ability for systematic and rational analysis to identify the root cause of problems;
• Strong networking skills and relationship building;
• Ability to integrate and coordinate efforts and resources across functions and boundaries;
• High result orientation and customer focus;
• Strong decision-making capabilities and high accountability;
• Strong strategic planning and organizational skills – prioritize, plan, assign and control;
• Ability to influence and convince others in a way that results in acceptance and agreement;
• Ability to shape conversations to ensure focus and understanding;
• Capable to generate creative ideas/solutions;
• High result orientation and customer focus;
• High accountability, responsible, reliable, detailed oriented;
• Effective listening;
• Ability for systematic and rational analysis to identify the root cause of problems;
• Ability to clearly and concisely present both written and/or oral information;
• Effective team player and advanced interpersonal skills;
• Initiative and pro-active;
• Good communication and interpersonal skills;
• Team player;

Languages

Fluent in Portuguese and English

Specifics for Job / Environment

• Profound knowledge of MS-Office products (Word, Excel, Outlook);
• Profound knowledge of SAP, especially SAP – CO

Contact

If you wish learn more about this opportunity, please contact:

Ana Lanvu

HR Assistant

Email: recrutamento.lad@panalpina.com