Fleet and Facilities Coordinator

Essential Duties and Responsibilities

This position may perform additional or different functions from those set forth below to address organization needs and changing organization practices.

General Leadership / Management Responsibilities

• Serve as the liaison between the Fleet and Facilities department and other operating units, and work closely with department managers to understand and meet their needs;
• Collaborate with division and department leaders; prepare and implement strategic long-range plans  and forecast for space, operational, maintenance and equipment requirements; assist in the preparation, coordination and control of the capital improvement budget for Board approval;
• Develop and manage department goals, objectives, policies, and procedures; recommend modifications as deemed appropriate and hold team and others accountable;
• Maintain detailed cost management records and continually review fleet and facilities;
• Conduct quality control and safety inspections of facilities, fleet and equipment; ensure adherence to safe work procedures;
• Attend and participate in professional group meetings; maintain awareness of new trends and developments in the industry; incorporate new developments to provide a competitive advantage.

Fleet Responsibilities

• Manage the Organization’s fleet management program, including, utilization, preventative maintenance, repair and replacement of vehicle and equipment fleet;
• Promote a return-on-investment strategy for assets that includes creative revenue streams and detailed cost management;
• Participate in annual budget development for maintenance contracts, vehicles, equipment, materials, and supplies; monitors and approves expenditures;
• Maintain inventory control of tools, materials, supplies and equipment;
• Maintain records to track vehicle registrations, titles, etc;
• Responsible for fully understanding and implementing oversight processes to monitor, effectively communicate and ensure ongoing compliance with all applicable local safety and environmental regulations and requirements, including (but not limited to)  licensing and renewals,  storm water runoff from facilities, and fuel storage compliance, etc;
• Perform other duties as assigned or requested by leadership.

Education and Experience

• Bachelor’s or Associate’s degree in business, management, accounting, facilities or fleet management, or related field, or a minimum of five (2) years of progressive responsibility and experience managing  fleet and equipment, and/or facilities required; or equivalent of education and experience to meet the essential functions of the position;
• Strong understanding of facilities and equipment management and proficiency in Microsoft Office applications and mobile technologies are required.

Knowledge, Skills, Abilities and other Characteristics

• Build partnerships and work collaboratively with others to meet shared objectives, establish credibility and influence others;
• Effectively communicate; generate professional written material and deliver valuable verbal presentations;
• Strong planning and organizational skills, including a keen attention to detail and the ability to juggle multiple tasks, work under pressure and meet deadlines;
• Strong Customer focus and the ability to work with internal and external stakeholders;
• Competent to work independently, take initiative, set priorities and see projects through to completion;
• Demonstrate interpersonal and presentation skills for frequent contact with clients and co-workers;
• Highly developed problem solving, analytical, and decision making skills;
• Mature leader who maintains a professional appearance and demeanor;
• Demonstrates a positive attitude, integrity and social/cultural awareness and sensitivity.

British American Tobacco is one of the world’s leading multinational companies, with brands sold in over 200 markets, made in 44 factories in 42 countries.

We are proud that we are consistently among the top 5 companies on the London Stock Exchange.

Our portfolio includes our world-famous Global Drive Brands – Dunhill, Kent, Lucky Strike, Pall Mall and Rothmans – along with many other leading international brands, such as Vogue, Peter Stuyvesant and State Express 555.

Alongside our traditional tobacco business, we are also developing products that offer consumers potentially less risky alternatives to regular cigarettes. Our Next Generation Products are already leading the way in the Industry of vapour and tobacco heating devices. We continue to develop a solid portfolio of consumer solutions which already include well known global brands like Vype, glo and Voke.

Validade: 09/04/2020