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Background
The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 170 countries and territories, working with Governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations.
The 2030 Agenda for Sustainable Development Goals (SDGs) and the pledge to leave no one behind reflect the interconnectedness of health and sustainable development issues such as the widening economic and social inequalities, the climate crisis, rapid urbanisation, the continuing burden of HIV and other infectious diseases (e.g., malaria, tuberculosis, COVID.19), the growing burden of non-communicable diseases and the emergence of health threats. The scope and scale of delivering health and well-being for all demands innovative partnerships and financing.
UNDP’s partnership with the Global Fund (GF), in line with UNDP’s HIV, Health and Development Strategy 2016-2021: Connecting the Dots, makes a vital contribution to UNDP’s Strategic Plan 2018-2021, the 2030 Agenda for Sustainable Development and the pledge to leave no one behind. When requested, UNDP acts as interim Principal Recipient (PR), working with national partners and the Global Fund to ensure management, implementation and oversight of GF grants, while simultaneously strengthening health institutions and systems for national entities to assume the PR role over time.
In Angola, the Ministry of Health and UNDP have had a long-standing, strategic partnership for health service delivery through Global Fund grants. Currently, UNDP is acting as the Principal Recipient for the 2018-2021 HIV Grant, in partnership with the National HIV/Aids Institute (INLS), other Government and Civil society partners. UNDP exercises its PR role in consultation with other UN agencies, bilateral donors and International Financing Institutions. In 2020-2021, UNDP will act as Principal Recipient for a consolidated HIV, malaria and tuberculosis Grant.
Most of the interventions planned in this Grant will be implemented at national level and in priority provinces based on their epidemiological burden. However, a new sub-national approach will be introduced in Benguela province. Its objective is to expand the coverage of high quality HIV, malaria and tuberculosis services for the most vulnerable populations: pregnant women, children under 5, adolescent girls and young women and key populations. To that end, UNDP will intensify monitoring & evaluation, supply chain management and technical assistance efforts at all levels of the health system in Benguela province, including community, health facility and laboratories. Lessons learned from the Benguela sub-national approach will inform the next Global Fund Funding cycle in Angola.
To help the UNDP Project Management Unit (PMU) deliver on the Grant expected results, UNDP Angola is recruiting a Procurement and Supply Management (PSM) Associate, based in Luanda, who will support the implementation of the PSM function within the PMU.
Duties and Responsibilities
Summary of Key Functions:
- Support health procurement planning and reporting
- Support the execution of UNDP/GF health procurement plans
- Support national capacity development in PSM-related areas
- Support the non-health procurement function within the PMU
Under the supervision of the Senior PSM Specialist, the PSM Associate will:
1) Support health procurement planning and reporting within the UNDP PMU, specifically :
- Contribute to annual and quarterly quantification exercises through the review of quantification reports
- Support the development and implementation the UNDP/Global Fund Project’s Health Procurement Plans
- Support the monitoring of purchase orders and related financial commitments in UNDP’s accounting systems (ATLAS)
- Ensure the timely closure of purchase orders
- Generate procurement-related data from UNDP platforms and systems to support UNDP reporting requirements; perform an initial analysis; provide feedback
- Help respond to queries raised by UNDP, the Global Fund, its Local Fund Agent and the National Disease Programmes on time and in a quality manner
- Help implement PSM-related recommendations from audits
- Support the documentation and dissemination of procurement-related success stories and lessons learned
2) Support the execution of UNDP/Global Fund health procurement plans, specifically :
- Execute administrative processes such as creating vendors, raising requisitions and purchase orders, processing invoices
- Support in following up on purchase orders with suppliers
- Effectively liaise with customs clearance service provider to ensure timely deliveries to central warehouse
- Support the execution of the PSM monitoring plan
- Contribute to the analysis stock reports and distribution reports from the warehousing and distribution services provider
- Participate in inventory management monitoring visits; provide feedback on storage and distribution conditions
- Process payment of the warehousing and distribution service provider
- Support the implementation of the UNDP/GF quality assurance plan, including the Solar for Health initiative and quality control
3) Support capacity building and knowledge sharing in the area of health procurement and supply management, specifically :
- Support the delivery of PSM capacity development interventions
- Support the contracting of international or national technical assistance in PSM (Consultants)
- Support the documentation of UNDP-led capacity development interventions in the PSM area
4) Support the PMU’s non-health procurement function, specifically :
- Support the implementation of UNDP’s non-health procurement plan
- Support selection processes including requests for proposals, bid evaluation
- Support the preparation of contracts and amendments for service providers and Consultants; process invoices
- Organise non-health procurement-related documentation (selection processes, contracts, reports etc.)
- Support the implementation of non-health procurement-related recommendations from audits
- Maintain and update the UNDP asset register at UNDP and Sub-Recipient levels
- Participate in and document asset verification visits
- Manage UNDP Country Office transport services, ensure safe driving and vehicle management, maintenance and insurance
Impact of Results
The jobholder’s results will contribute to:
- Timely and adequate reporting on the execution of UNDP/GF procurement plans
- Timely processing of procurement processes from vendor selection to the closure of Purchase Orders
- Effective asset management
- Adequate and timely response to UNDP Country Office transport needs.
Competencies
Core
- Innovation: Ability to make new and useful ideas work
- Leadership:Ability to persuade others to follow
- People Management: Ability to improve performance and satisfaction
- Communication: Ability to listen, adapt, persuade and transform
- Delivery: Ability to get things done while exercising good judgement
Technical/Functional
- Project Management: Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals
- Risk Management: Ability to identify and prioritize risks, and organize action around mitigating them
- Knowledge Management: Ability to capture, develop, share and effectively use information and knowledge
Required Skills and Experience
Education:
Required:
- Bachelor’s degree in Pharmacy, Public Health, Economics, Business Administration, International Development, Public Administration, Social Sciences or any development related field
Desirable:
- Degree, qualification or training in procurement or supply management
Experience:
Required:
- 5 years relevant professional experience in procurement and supply management
- Experience in logistics management, including inventory management
- Experience with Office package and in particular Excel and Powerpoint
Desirable :
- Experience in the use of tools and in complying with procedures and international standards for the procurement of goods and services.
Language Requirements:
Required :
- Fluency in Portuguese, both written and verbal
Desirable:
- Good working knowledge in English, both written and verbal.
Validade: 26/07/2020