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Background
The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 170 countries and territories, working with Governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations.
The 2030 Agenda for Sustainable Development Goals (SDGs) and the pledge to leave no one behind reflect the interconnectedness of health and sustainable development issues such as the widening economic and social inequalities, the climate crisis, rapid urbanisation, the continuing burden of HIV and other infectious diseases (e.g., malaria, tuberculosis, COVID.19), the growing burden of non-communicable diseases and the emergence of health threats. The scope and scale of delivering health and well-being for all demands innovative partnerships and financing.
UNDP’s partnership with the Global Fund (GF), in line with UNDP’s HIV, Health and Development Strategy 2016-2021: Connecting the Dots, makes a vital contribution to UNDP’s Strategic Plan 2018-2021, the 2030 Agenda for Sustainable Development and the pledge to leave no one behind. When requested, UNDP acts as interim Principal Recipient (PR), working with national partners and the Global Fund to ensure management, implementation and oversight of GF grants, while simultaneously strengthening health institutions and systems for national entities to assume the PR role over time.
In Angola, the Ministry of Health and UNDP have had a long-standing, strategic partnership for health service delivery through Global Fund grants. Currently, UNDP is acting as the Principal Recipient for the 2018-2021 HIV Grant, in partnership with the National HIV/Aids Institute (INLS), other Government and Civil society partners. UNDP exercises its PR role in consultation with other UN agencies, bilateral donors and International Financing Institutions. In 2020-2021, UNDP will act as Principal Recipient for a consolidated HIV, malaria and tuberculosis Grant.
Most of the interventions planned in this Grant will be implemented at national level and in priority provinces based on their epidemiological burden. However, a new sub-national approach will be introduced in Benguela province. Its objective is to expand the coverage of high quality HIV, malaria and tuberculosis services for the most vulnerable populations: pregnant women, children under 5, adolescent girls and young women and key populations. To that end, UNDP will intensify monitoring & evaluation, supply chain management and technical assistance efforts at all levels of the health system in Benguela province, including community, health facility and laboratories. Lessons learned from the Benguela sub-national approach will inform the next Global Fund Funding cycle in Angola.
To help the UNDP Project Management Unit (PMU) deliver on the Grant expected results, UNDP Angola is recruiting a Procurement and Supply Management (PSM) Specialist, based in Luanda, who will support the implementation of the PSM function within the PMU.
Duties and Responsibilities
Summary of Key Functions:
- Support UNDP’s strategic engagement on health PSM in Angola
- Support health procurement planning and reporting
- Support the execution of UNDP/GF health procurement plans
- Help facilitate national capacity development in PSM-related areas
- Support the non-health procurement function within the PMU
- Help ensure adequate PSM performance within the PMU
Under the supervision of the Senior PSM Specialist, the PSM Specialist will:
1) Support UNDP’s strategic engagement on health PSM in the national responses to HIV, malaria and tuberculosis, specifically:
- Support the management of strategic partnerships with the National Disease Programmes, other relevant entities in the Ministry of Health (DNSP, GEPE, DNME, CECOMA), and development partners involved in PSM in Angola i.e. the World Bank, PEPFAR, USAID, WHO among others.
- Co-represent UNDP in the National Quantification Committees for HIV, malaria, tuberculosis and other health product or health equipment related quantification exercises
- Participate in annual and quarterly quantification exercises
- Implement synergies between Government and Global Fund-funded health procurement conducted by UNDP
2) Support health procurement planning and reporting within the UNDP PMU, specifically :
- Develop and implement UNDP/Global Fund Project’s Health Procurement Plans, using UNDP and Global Fund tools and templates ; implement revisions
- Support the monitoring and reporting on the execution of the PMU PSM Budget
- Implement efficiency gains and reprogramming of resources
- Generate procurement-related reports for UNDP, the Global Fund and National Disease Programmes on time and in a quality manner
- Respond to queries raised by UNDP, the Global Fund, its Local Fund Agent and the National Disease Programmes on time and in a quality manner
- Implement PSM-related recommendations from audits
- Help prepare regular updates on health procurement to HIV, malaria and tuberculosis stakeholders, including the Country Coordination Mechanism (CCM), the UN Joint Team on HIV, bilateral partners, civil society and the general public
- Document and disseminate procurement-related success stories and lessons learned
3) Support the execution of UNDP/Global Fund health procurement plans, specifically :
- Implement procurement processes through Requests for Quotations and bid evaluations
- Raise Purchase Orders, ensure follow-up; liaise with suppliers
- Ensure swift processing of customs clearance-related procedures
- Develop and implement a PSM monitoring plan covering the review of periodic stock reports and the verification of storage and distribution conditions
- Provide feedback to the Senior PSM Specialist on performance of service provider
- Analyse stock reports and distribution reports from the warehousing and distribution services provider
- Implement the UNDP/GF Quality assurance plan, including the Solar for Health initiative and quality control
4) Help facilitate capacity building and knowledge sharing in the area of health procurement and supply management, specifically :
- Support the design of PSM capacity development interventions led by UNDP
- Develop Terms of reference for international or national technical assistance in PSM (Consultants)
- Document UNDP-led capacity development interventions in the PSM area
- Contribute to PSM-related technical assistance delivered in collaboration with PEPFAR, USAID and UN partners
- Support resource mobilisation efforts for PSM capacity development
5) Support the PMU’s non-health procurement function, specifically :
- Implement UNDP’s non-health procurement plans, using UNDP procurement planning tools
- Manage requests for proposals; carry out bid evaluation exercises; ; liaise with candidates or bidders; document selection proceedings
- Prepare contracts and contract amendments for service providers, Consultants and UNDP Sub-Recipients; ensure timely payments to service providers and Consultants
- Implement non-health procurement-related recommendations from audits
- Manage non-health assets including office equipment, project vehicles and premises, at UNDP and Sub-Recipient levels
- Organise asset verification visits
6) Help ensure adequate performance of the PMU’s procurement function, specifically :
- Support the mitigation of health procurement-related risk areas; implement risk assurance measures
- Monitor the Project Procurement dashboard
Impact of Results
The jobholder’s results will contribute to:
- Continued supply of health products related to HIV, malaria and tuberculosis at central and peripheral levels
- Timely and adequate reporting on the execution of UNDP/GF procurement plans
- Timely processing of procurement processes from vendor selection to the closure of Purchase Orders
- Effective asset management.
Competencies
Core
- Innovation: Ability to make new and useful ideas work
- Leadership:Ability to persuade others to follow
- People Management: Ability to improve performance and satisfaction
- Communication:Ability to listen, adapt, persuade and transform
- Delivery: Ability to get things done while exercising good judgement
Technical/ Functional
- Project Management: Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals
- Risk Management: Ability to identify and prioritize risks, and organize action around mitigating them
- Knowledge Management: Ability to capture, develop, share and effectively use information and knowledge.
Required Skills and Experience
Education:
Required:
- Master’s degree in Pharmacy, Public Health, Economics, Business Administration, International Development, Public Administration, Social Sciences or any development related field. Bachelor degree in combination with 2 additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Desirable:
- Degree, qualification or training in procurement or supply management
Experience:
Required:
- 5 years relevant professional experience in procurement and supply management
- Experience in logistics management, including inventory management
- Experience in the use of tools and in complying with procedures and international standards for the procurement of goods and services
- Experience with Office package and in particular Excel and Powerpoint
Desirable:
- Experience in health product quantification.
Language Requirements:
Required:
- Fluency in Portuguese, both written and verbal
Desirable:
- Fluency in English, both written and verbal
Validade: 26/07/2020