Programme Associate

Background

Under the guidance and direct supervision of the Programme Specialist, and guidance of senior programme staff, the Programme Associate provides leadership in execution of services in the CO Programme Unit, supports the design, planning and management of the country programme by managing data and facilitating programme implementation in the thematic area. The Programme Associate promotes a client-oriented approach consistent with UNDP rules and regulations.

The Programme Associate works in close collaboration with the programme colleagues, providing inputs on trends, best practices, and financial status of UNDP initiatives, as well as with operations, programme and projects’ staff in the CO and UNDP HQs as required for resolving complex finance-related issues and exchange of information.  He/she will upon request backstop other programme colleagues.

The Programme Associate supports the CO programme in Angola ensuring the facilitation of knowledge building/management activities and resource mobilization efforts.

Duties and Responsibilities

Summary of Key Functions

• Administration and implementation of programme strategies, adapts processes and procedures in the country programme;
• Contributes to and supports management of the CO programme;
• Administrative support to the Programme Unit;
• Provides inputs and support in creation of strategic partnerships and implementation of the resource mobilization strategy;
• Facilitation of knowledge building and knowledge sharing.

Duties and Responsibilities

Under the supervision of the Programme Specialist, the Programme Assistant will:

1.    Ensures administration and implementation of programme strategies, adapts processes and procedures at regional and sectoral levels, on achievement of the following results:

• Presentation of thoroughly researched information for preparation of CCA, UNDAF, CPD, CPAP, effective application of RBM tools and establishment of management targets (BSC). Establishment of the mechanisms to track use of RBM tools and maintenance of RBM database.
• Participates in the analysis and summarization of proposals on the thematic areas assigned.
• Presentation of information/ reports for identification of areas for support and interventions.
• Implementation of the CO partnerships and resources mobilization strategies, preparation of reports.

2.    Provides effective support and contributes to the effective management of the CO programme focusing on the achievement of the  following results:

• Effective application of RBM tools, establishment of project targets (BSC) and monitoring and achievement of results.
• Presentation of thoroughly researched information for formulation of country programme, preparation of project documents’ drafts, work plans, budgets, proposals on implementation arrangements.
• Initiation of a project, contribute to presentation of the project to PAC, entering project into Atlas, finalization of contribution agreement, preparation of required budget revisions and closure of projects through review.
• Participation in Local Project Appraisal Committee (LPAC) and Contracts, Assets and Procurement Committee (CAP)
• Analyzes and submits procurement processes to CAP.
• Provision of guidance to the executing agencies on routine implementation of projects, tracking use of financial resources.
• Follow up on performance indicators/ success criteria, targets and milestones, preparation of reports.
• Contribution to operational and substantive analysis of programme financial resources identification of operational and financial problems, and development of solutions.
• Support to audit of NEX projects, implementation of audit recommendations.
• Upon request by supervisor perform functions of Manager level 1 in ATLAS for POs and vouchers approval.

3.    Manages the provision of administrative support to the Programme Unit  focusing on achievement of the   following  results:

• Guidance in the elaboration of proper control of the supporting documents for payments, review of NEX projects Financial Reports.
• Guidance in the maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed; transactions are correctly recorded and posted in Atlas.
• Timely monitoring and execution of corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.

4.    Contributes to the creation of strategic partnerships and implementation of the resource mobilization strategy   focusing on achievement of the following results:

• Analysis of information on donors, preparation of donor’s profile and database, establishment of contacts with donor counterparts.
• Track and reporting on mobilized resources.
• Liaises with donor and partner counterparts on the implementation of common initiatives and projects.

5.    Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Organization and facilitation of trainings for the operations/ projects staff on programme.
• Synthesis of lessons learnt and best practices in programme.
• Sound contributions to knowledge networks and communities of practice.

Impact of Results

The key results have an impact on the overall CO efficiency in programme and success in implementation of programme strategies.  Accurate analysis and presentation of information enhances UNDP position as a strong development partner. The information provided facilitates decision making of management.

Competencies

Core

• Innovation: Ability to make new and useful ideas work
• Leadership: Ability to persuade others to follow
• People Management: Ability to improve performance and satisfaction
• Communication: Ability to listen, adapt, persuade and transform
• Delivery: Ability to get things done while exercising good judgement

Technical/Functional:

• Project Management: Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals
• Risk Management: Ability to identify and prioritize risks, and organize action around mitigating them
• Knowledge Management: Ability to capture, develop, share and effectively use information and knowledge
• Report Writing: Ability to prepare quality reports.

Required Skills and Experience

Education

• Secondary Education, preferably with specialized certification in Accounting and Finance.
• University Degree in Business or Public Administration, Economics, Political or Social Sciences would be desirable, but it is not a requirement.

Experience

• 7 years of progressively responsible administrative or programme experience is required at the national or international level.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.
• Experience with international development agencies would be desirable.

Language Requirements

• Proficiency in English and Portuguese.

Validade: 15/01/2021