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Main Responsibilities
- Prepare purchase orders for payment, ensuring that all supporting documentation accompanies the request for payments.
- Scrutinizing purchase orders to ensure that the request for payment is authorized correctly according to the authorization levels.
- Process supplier invoices for purchases and linking to appropriate entries of received items and services. Requesting and receiving supplier statements according to the relevant Creditors Age Analyses.
- Prepare reconciliations from supplier statements clearly indicating variances and differences from the Age Analyses and Remittance Advice.
- Ensure follow up and resolution of the identified discrepancies as per the reconciliations.
- Ensuring follow up with Stores and Procurement for missing invoices and delivery notes, checking for proof of receipt of stock and non-stock items.
- Resolve stock receipt queries with Stores or Procurement departments.
- Ensuring follow up with suppliers with regards to credit notes that are due.
- Compiling a Payment schedule, listing all recurring monthly suppliers for payment.
- Reconciling suppliers to be signed off for payment, calculating settlement discounts, in line with the terms provided by our suppliers.
- Maintain the Creditors master file, Filing and Auditing.
- Provide Proof of Payment and remittances to Suppliers or relevant persons to ensure service delivery satisfaction.
- Preparing and posting payments to cash book and GL (timeous AP processing).
Requirements
- Tecnhical Course of Accountant or grade 12.
- A minimum of 3 years experience in a similar position.
- Basic understanding of accounting concepts.
- Advanced understanding of Accounts Payabls.
- Excellent interpersonal skills.
- Fluent in Portuguese and English.