Training Assistant

Organisation Background

Founded in 2011, the International NGO Safety Organisation (INSO) is an international non-governmental organization that supports humanitarian aid workers by establishing safety coordination platforms. INSO provides registered NGOs with a range of free services including incident tracking, analytical reports, safety-related data and mapping, crisis management support, staff orientations and training. INSO provides daily support to more than 1000 NGOs operating in 16 countries.

INSO Mozambique

INSO is opening its first program in Mozambique to provide expertise coordination services to enhance the delivery of aid and preserve the safety of staff employed by NGOs offering humanitarian and emergency assistance to the people living in the northern and central regions of the country. By joining INSO Mozambique you will be supporting the humanitarian programs working to help the people that have been displaced and lost their livelihoods.

Purpose of Role

The Training Assistant will contribute to the planning, organization, delivery, and evaluation of high-quality training and providing support to the Training Manager design and development of courses, to assist both national and international NGOs in organizational safety and crisis management, as well as personal risk mitigation and humanitarian access.

Main Duties and Responsibilities

• Administrative management of the Department.
• Ensureinternal and external communication (email, phone) of the Training Team on all issues related to administration, logistics, finance, and procurement of training sessions.
• Prepare the training calendar and send invitations.
• Properly store and inventory training supplies and equipment.
• Ensure the follow-up and archiving of the Team’s documentation (soft and hard copies).
• Suggest improvements for efficient administrative management.

Assist in the implementation of training

• Assist in the preparation of the necessary material for the delivery of the training sessions.
• Contribute to the development of visuals/ PowerPoint under the supervision of trainers.
• Assist trainers during the delivery, including the logistical coordination.

Participant Management

• Create signup and evaluation forms using Forms.
• Follow up on registrations (compile, organize and track applications).
• Prepare attendance lists.
• Maintain the database of participants.

Quality monitoring of training

• Participate in the collection of information from INSO partners on the quality and impact of training (correction and compilation of pre- and post-tests, implementation, and processing of the online survey two months after each training, collection of testimonials from participants).
• Ensure the compilation and recording of impact and quality data.
• Contribute to the drafting of the session reports.

Person Specification

Essential

• Graduate level education in a relevant field or equivalent work experience.
• Excellent English and Portuguese language skills, both written and verbal.
• Excellent computer skills: Microsoft Office including Power Point and Excel.
• A minimum of 3 years in administrative or event planning positions.
• Commitment to humanitarian principles and values.
• Ability to excel in a multicultural work environment.
• Excellent oral expression.

Nice to Have

• First Aid qualifications.
• Mastery of other national languages, particularly those spoken in Cabo Delgado Personal Attributes.
• Confidentiality, integrity, and a sense of conflict-of-interest prevention.
• Team spirit and good management of interpersonal relationships.
• Know how to plan and organize your work.
• Be flexible, dynamic, know how to propose initiatives.
• Effective communicator.
• Capacity to work in multicultural environments.

INSO’s Safeguarding Policy

• INSO is fully committed to safe recruitment, selection and vetting of all potential new staff, trustees and volunteers and we will ensure rigorous compliance with our Code of Conduct and Safeguarding policy throughout the recruitment process.

Terms & Conditions: 12-month renewable contract.

How to Apply

Please submit completed applications to jobs@moz.ngosafety.org and reference Training Assistant in the subject line. Applications should be in English and include:

• An updated CV (maximum 3 pages).
• A one-page cover letter detailing why you are interested in working for INSO and how your qualifications align specifically with the competencies required for the role.

Please do not send any additional information. Only short-listed candidates will be contacted.