Human Resources and Admin Manager

The SGS is seeking a Human Resources and Admin Manager.

Company Description

SGS is the world’s leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 97,000 employees, SGS operates a network of over 2,600 offices and laboratories around the world.

Job Description

Main Function

Provide a professional and comprehensive Human resources and Administration support to the management team and staff; Manage the country HR division efficiently, within budget restraints and legal obligations; Contribute to and implement locally HR processes, systems, tools as defined by the group; Management of facilities, travel and administration division and respective functional sections and work in coordination with all business Departments.

Human Resources

• To Manage the recruitment process at all levels and attract best-in-class candidates; To ensure compliance with corporate recruitment policies & procedures;
• Develop and maintain contacts with sourcing channels (agencies, job boards, universities);
• To manage the job evaluation process of the affiliate;
• To supervise the processing of payroll, making sure that accuracy, legal requirements, punctuality and clarity are respected;
• Coordinate and implement the local training and development activity in partnership with the line Managers to meet business requirements;
• Ensure regular communication of organizational and personnel related change to all employees with the affiliate;
• Support the MD and Quality head ensuring the responsibilities, authorities and accountabilities are established, documented, communicated in order to facilitate quality management;
• Lead the HR and admin team and promote the compliance of the standards of the IMS (Integrated Management System);
• Assist managers to determine the competencies of each employee performing work that affect the conformities of products and services;
• Assist managers when necessary to develop their staff and implement training for employees professional development and improvement;
• Keep safely and confident all employees personal documents of educational background, trainings, know-how, experience and medical reports;
• Ensure that any person performing tasks that has the potential to cause a significant environmental impact identified by the organization is competent on the basis of appropriate education, training or experience, and shall retain associated records;
• Assist HSE head to maintain a culture of safety to all employees; In conjunction with HSE/OI Head ensure occupational health exams are done on time and in compliance with labor law.

Administration

• Manage administration staff and activities;
• Work in coordination to all business departments to ensure that administration and maintenance system of facilities resources is functional;
• Check and pre-approve travels arrangements and work visa applications, to ensure best possible care is taken of visitors and employees in business travels;
• Supervise the site works; To control SGS rent houses and offices (rent, payments, maintenances);
• Committed with the EMS in accordance with his/her responsibilities;
• Committed with the QMS in accordance with his/her responsibilities;
• And any task related to this position.

Qualifications

• Bach degree in Human Resources Management/ Psychology of organizations/Business management;
• 5-10 years’ experience in this position;
• Fluent in English and Portuguese, French is a plus.

Departmental Relations

• Have oversight administrative control of the division and have a departmental relationship with all other business and support divisions.

External Relations

• Maintain contact with relevant government institutions such MAPTSS, INEFOP, Ministry of OIL, INSS, AGT.

Skills: Technical competencies

• Good ability of computer applications such Word, Excel I, primavera System;
• Ability to consistently meet KPIs\objectives;
• Ability to understand SGS corporate systems, procedures and policies;
• Ability to build trust respect and confidentiality;
• Ability to communicate, negotiation and interpersonal skills;
• Must be customer service oriented;
• Analytical problem-solving ability;
• Must be achievement oriented;
• Organization and efficiency;
• Report any non-conformities of quality, HSE, Legal and HR process to the relevant area;
• Ensure that corporate reports are carried out in timely, manner;
• Ensure salaries are paid on time;
• Comply with code of integrity;
• Comply with company internal rules detailed in “Regulamento interno” Authority Limit;
• Authorizes all employees training and development within the division;
• Ensures departmental cost control in line with agreed budgets;
• Takes decisions on all decisions related to department and service to clients;
• Pre-approve expenses claims, salary advance and loans;
• Approve leaves and absences of HR and Admin Team;
• Stop any work not complying to with HSE and puts employees, 3rd parties in risk of accident or incidents.

Additional Information

• Any person has the right to refuse to perform work that may damage the environment in an imminent and serious way and to report such a situation.  The employee has the responsibility to protect the environment as well.
• Cease the use of any equipment that may be deemed to constitute a safety hazard or entry to hazardous environments without the necessary knowledge and protection and report the situation to higher authority to take action.
• Cease to carry on with work that may affect the quality (integrity) of services and report the situation to higher authority to take action.
• Initiate a formal improvement request when a deviation of the system occurs, possible improvements are identified or when nonconformity is identified.