TPS Mobilization Specialist Tempo Inteiro

Role Summary:

The mobilization Specialist is accountable for the end-to-end visa process to allow on time mobilization as well as meet & greet, in-country logistics and transportation of the TPS personnel travelling to Angola.

Essential Responsibilities:

• Inform the employee about the documentation needed for visa application.
• Support & follow up with the employee in collecting the required documentation for visa.
• Coordinate the visa documents collection & submission to various government institutions/ agents through the Immigration COE.
• Daily connect with Immigration COE about the status of application and communicate updates to employees and managers.
• Monitor and control overall status of needed and in progress visas.
• Monitor the status of expiration date of visas (and work permits) in order to allow timely renewal (if needed).
• Work with immigration COE and employees to establish business intent of travel and recommend the type of visa needed, in accordance to regulations.
• Participate in strategic planning to identify early business needs.
• Be well informed an up-to-date of immigration regulation and promptly communicate any variation of rules.
• Support in the travel process for all employees.
• Organize in-country logistics for personnel arriving/departing Angola including:
  • Assist the team on Domestic and International Flight booking, as required;
  • Coordinate Meet & Greet with Airport Drivers (Local and/or International);
  • Hotel Bookings (Internal and/or International);
  • Transportation to/from hotel;
  • Prepare Daily Travel Plans;
  • Transport requests/ rent-a – car;
  • Close all WF’s and provide feedback to travelers at least 48 hours before the trip;
  • Assist employees during stay for any board & lodging topics;
  • Schedule regular Meetings with drivers (at least once per month);
  • Work with vendor on matters related to Accommodation, Travel and Transportation in coordination with Sourcing team;
  • NRWF (New Request Work Flow).

This is an EVERGREEN position, meaning that the application process for this vacancy is open throughout the year. The Recruitment Specialist will contact suitable candidates as soon as the intake for this vacancy opens.

Qualifications/Requirements:

• Bachelor’s degree in a related field or work experience.
• Minimum 4-5 years working experience in logistic & immigration process.
• Fluent in English and Portuguese.
• Strong interpersonal and networking skills.
• Strong accountability.
• Very good prioritization skills.

Must have valid authorization to work full-time without any restriction in the role’s location.