Lead Document Control

Scope of the Service:

The service consists in 5 parts:

HSE:

• Ensure the safe keeping for documents, in accordance with defined rules for good document conservation and security (humidity, fire detection…);
• Education of the user to the respect of document originals (no food and drink);
• Paper is expensive. Information to user to work with EDMS system rather than copying and printing documents at anytime;

Methods and Organisation:

• Write and implement procedures for all activities under its responsibility, in accordance with TEPA rules and procedures;
• Management of interfaces with other departments regarding documentation management (follow of RFM, documents modification and update);
• Implementation and management of documentation tools;
• Constant relation with COMPANY DB17 sites staff, that are the end users;
• Communication with COMPANY headquarter regarding the rules and practise in documentation management;
• Follow up of new projects organisation to easy hand-over and integration to DB17;

Documentation Tools

• Implementation and management of documentation tools including PRODOM EDMS system, Chrono database and WEB@DOC on all DB17 sites;
• Ensure that documents are updated regularly and accessible onboard FPSOs;
• Organisation and ensure assistance and training for user on documentation tools.

Paper filing/ Archives

• Organisation of the filing for paper documents under DCC responsibility (Operation procedures, Exploitation documents etc…);
• Insure integrity of paper documentation filed.

Training

• Insure that Document Controller are trained as key user for all documentation tools;
• Assistance to COMPANY Document Controller for preparing training support documents;
• Management and organisation regular training session for all DB17 site users, and TEPA users working with DB17 technical documents.

Mandatory Training

• BOSIET HUET;
• Basic Fire Fighting;
• Basic First Aid;
• Risk awareness and prevention.