Finance Officer

Objective of the Programme

Country Management Support Units (CSU) have been established in the organisational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an enterprise resource Planning (ERP) system.

Description of Duties

• Organize the day-to-day budget and financial operations encompassing monitoring and clearance, financial accounting and reporting, work plan and award management including cash flow forecasting and monitoring, while liaising with relevant team members.
• Support the funding allocations and awards, prepare necessary forms for the awards’ cycle and implements all budgetary and financial actions in the Global Management System (GSM) and in CEM (Contributor Engagement Management) , this includes Submission, Activation and Distribution of Awards in CEM, Workplan funding requests, submission of award budgets, reprogramming of awards and preparation of expenditure batches, while ensuring speedy response to the incident management team’s financial requests. Ensure expenditures are appropriately charged to awards in line with the conditions in agreements with donors.
• Follow-up on donor proposals and reporting deadlines; verify and provide budgetary clearance to proposals and reports for resource mobilization team ensure compliance with relevant financial policies, procedures and emergency SOPs.
• Track and report on financing against budget: monitor implementation rates, consolidate financial data, prepare periodic/ad hoc budgetary and financial statements and returns, identify financial gaps, and recommend alternative action to mangers as appropriate.
• Update and maintain an accurate tracking system of all financial activities pertaining to the emergency preparedness, recovery and response operations at the country level.
• Ensure accurate recording of financial transactions, calculation and payment of salaries, allowances and other payments to staff, non-staff, contractors and vendors.
• Oversee imprest account management: analyse expenditures against approved allocations, reconcile cash books with bank statements.
• Brief/debrief staff members, consultants and WHO responders, on relevant financial and budgetary rules and procedures.
• Follow-up on any outstanding audit recommendations related to area of work.
• Perform any other related incident-specific duties, as required by the functional supervisor.
• Performs all other related duties as assigned.

Required Qualifications

Education (Qualifications)

• Essential: First university degree in accounting, financial management, business or public administration or economics with specialization in budgeting/accounting from an accredited/recognized institute.
• Desirable: An advanced university degree in in business administration, finance, accounting, or public administration. Professional qualification or certification in accounting/accountancy.

Experience

Essential: A minimum 5 years’ experience, working in finance, budget/accounting. Demonstrated experience in accounting and consolidation of financial data using ERP or similar system within UN Agency, other International Administrations, NGOs or Private Sectors.

Skills

• Thorough knowledge of accounting, budgetary and financial management principles and their application.
• Excellent understanding of accounting practices and procedures, including the application of IPSAS.
• Strong analytical, time management and problem-solving skills.
• Knowledge of WHO rules, regulations, policies and practices would be an asset.

WHO Competencies

• Communicating in a credible and effective way.
• Producing results.
• Moving forward in a changing environment.
• Fostering integration and teamwork.

Use of Language Skills

• Essential: Excellent knowledge of English.
• Desirable: Working knowledge of Portuguese.

Remuneration

• Remuneration comprises an annual base salary starting at 32,880USD (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

Additional Information

• This vacancy notice may be used to fill other similar positions at the same grade level.
• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• For information on WHO’s operations please visit: http://www.who.int.
• WHO is committed to workforce diversity.
• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• This is a National Professional Officer position. Therefore, only applications from nationals of the country where the duty station is located will be accepted. Applicants who are not nationals of this country will not be considered.